How to Use Data Recovery Software for the First Time


Losing all the data or even only some specific files seems like the end of the world. No one wants to even think about this happening, let alone what they would do if it occurred. It doesn’t matter if we are talking about photos and videos on your personal laptop or business files stored on the computer in your office.

Yes, you can try numerous tricks and free tools to get all the data back. Nevertheless, using data recovery software is probably a better option. However, it can appear to be confusing if you have never used it before, so we will tell you everything you need to know.

How to choose the best software?


First things first, you need to purchase the software, and you need to investigate several to make the best decision. No, you should not go with the first one that pops up in your search. Why? Well, there are numerous reasons for this. First, you cannot be sure how reliable and efficient it is. The last thing you want is to spend money only to see that it cannot restore all the files or end up causing a bigger mess. Also, it needs to be designed so that it can resolve a specific problem. So, what should you look for in this software?

The most important thing you have to check is whether it can recover various types of files. Obviously, the ones you need back have to be included in the list. When you purchase one of these, you can rest assured it was designed by a developer who is an expert. Plus, if data loss happens again in the future, you won’t have to buy a different software.

Furthermore, it needs to consist of various features, and you can visit to learn about essential ones.

It needs to be compatible with several devices and operate in numerous scenarios. It doesn’t matter if the operating system crashed or you accidentally emptied the recycle bin. It needs to be able to recover all the files you need back.

Also, make sure to investigate the developers. Do they release updates frequently? Do they offer customer support? Do they have satisfied clients? You need to answer these questions beforehand to make a well-informed decision.

How to use the software?


If you are not tech-savvy, and if this is the first time you face the problem of losing data, it all probably seems scary. Your first thought is perhaps to take your laptop to a professional and let them deal with the issue. Obviously, you can do this, but you can also do it on your own. This problem occurs pretty often, and nowadays, there are many apps you can use. As already mentioned, you need to get the right one, and you should follow the previously discussed tips when doing your research.

Now, the question is how to use it? Clearly, we cannot provide you with this answer. Every software is different and unique, and you need to follow the developer’s instructions carefully to complete the task successfully. Nevertheless, our advice is to go with a data recovery app that is user-friendly. You should be able to check this on the developer’s website, and sometimes you can also try out the demo version. Make sure to take advantage of this feature if it is available.

What causes data loss?


Lastly, we have to mention some of the most common reasons why data loss occurs. Naturally, there are many of these, so you may not find the one you face on our list, but you should still know about them to prevent them from happening.

Human error

It goes without saying that this is the most common reason. In most cases, people accidentally delete or overwrite files, and sometimes they do not even realize it. Surely you have accidentally deleted a document from your laptop at least once and just got it back from the recycle bin.

However, if we are talking about business computers that use different systems and programs, this may not be that simple. The only way to prevent this is to train your employees. Show them how the entire system works and how to backup files and restore them when necessary.

Hard Drive malfunctions

Hard drive malfunctions are the next item on our list. Damaging the hard drive is super easy. It can occur due to exposure to high heat, improper maintenance, or liquid damage, and you can even destroy it if you drop the laptop or hit it hard enough. There are also some telltale signs the hard drive is failing.

For example, the computer crashes, it takes a long time to start, it doesn’t work as fast as it used to, or it gets hot quickly. If you have noticed any of these, you need to back up all the files as soon as possible and purchase a new hard drive.



You may not be very concerned about malware and viruses you can get online, even though you have been warned how dangerous these can be. You would be surprised to learn how easy it is to infect your device, and the worst part is that you may not even notice it. Sometimes, all you have to do is visit a sketchy website or click on a link in a spam email. Once you do this, there is nothing you can do to stop the virus from spreading, infecting the files, and probably deleting them.

Due to this reason, the first thing you need is antivirus software. Nowadays, it is vital to have it on every device you use. This program warns you every time you try to open a malicious website, and it even stops the page from loading. Also, it regularly scans your computer and goes over all folders to ensure everything is okay. On the other hand, opening emails in the spam folder and clicking on the links is the last thing you should do. They are there for a reason, so you should only scan over them occasionally and then delete them permanently.